This can help to reduce the size of large presentations and make them easier to send. Attach the compressed file to your email and send it to the intended recipient.īy following these steps, you can easily compress a PowerPoint file to make it smaller for emailing. Click “OK” to save the compressed file.ĩ. Select the “Email (96 ppi)” option from the “Compress for” drop-down menu.Ĩ. Select “Compress Pictures” from the drop-down menu.ħ. Click the “Tools” button in the bottom right corner of the window.Ħ. Choose a location to save the file and enter a name for the file.ĥ. Select “Save As” from the drop-down menu.Ĥ. Click the “File” tab in the top left corner of the window.ģ. Open the PowerPoint file you wish to compress.Ģ. Here are the steps to compress a PowerPoint file:ġ. This can be especially useful when sending large presentations to multiple recipients. How to Compress a PowerPoint File to Make It Smaller for EmailingĬompressing a PowerPoint file can be a great way to reduce its size for emailing. By following these steps, you can easily email a PowerPoint presentation that is too large. We will cover how to reduce the size of your PowerPoint, how to compress the file, and how to attach it to an email. In this article, we will discuss how to email a PowerPoint that is too big. Fortunately, there are a few simple steps you can take to reduce the size of your PowerPoint and make it easier to email. However, if the file size of your PowerPoint is too large, it can be difficult to send it via email. See Share a document using SharePoint or OneDrive for instructions.Emailing a PowerPoint presentation can be a great way to share your work with others. If you’re using Outlook in a business environment and use SharePoint, you can save a file to a SharePoint library and share a link to the file. Save the file to a SharePoint server library Under the Image Attachments section, select Resize large images when I send this message. If you’re sending large image files you can automatically resize them to reduce their file size. Windows 7: Compress and uncompress files (zip files) The following articles describe how to compress and extract files for different Windows operating systems. When you compress, or zip, your file, it decreases its size, and it might decrease it enough to fit within the Outlook size limits for attachments. Tip: For detailed information about uploading files and creating a download link in OneDrive, go to Upload photos and files and Share files and folders and change permissions. Upload your file to a cloud service, such as OneDrive or Dropbox. Once your file is stored in the cloud, you can include a link to the document in your email message. Some popular cloud storage services include OneDrive, Dropbox, iCloud, and Google Drive. There are many cloud storage services to which you can upload and then share large files. Save your file to a cloud service and share a link such as or Gmail, the combined file size limit is 20 megabytes (MB) and for Exchange accounts (business email), the default combined file size limit is 10 MB. This limit prevents your computer from continually trying to upload very large attachments that exceed the limits of most Internet service providers. Outlook limits the size of files you can send. There are a few ways to work around this size limit, including using a file sharing service or compressing the file. You’ll receive an error message if you attempt to attach files larger than the maximum size limit.
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